Privacy Policy

Privacy Notice on Personal Data

Our website address is: https://www.minervabhr.com.

This Privacy Notice was drafted by Minerva BHR Management Consultancy Company (“Minerva BHR Consultancy”) which resident in Halaskargazi Caddesi No: 26-36, L8, Şişli, Istanbul as data controller in accordance with Article 10 of Law No. 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Procedures and Principles of Fulfilling the Obligation to Inform.

Your personal data shall be processed via automatic and/or non-automatic means for the purposes given below and based on the legal grounds that “the processing activity is necessary for establishment, use or protection of a right”, the processing is mandatory for the data controller to be able to perform legal obligations” and “the processing is mandatory for the data controller to perform its legal obligations” as provided for by Art 5 Sec 2 of the Law.

Additionally, these personal data will be transferred within the framework of the personal data processing conditions provided by Art 8 and 9 of the Law for the same purposes to our vendors, authorized public institutions and organizations, and real person or legal entities.

Processed Personal Data

Your following personal data as processed by Minerva BHR Consultancy through automated means such as our servers and electronic devices or non-automated means such as our document archives that are part of a data recording system:

1.Beneficiaries

Identity information
Contact information
Location information
Visual and audio records
Race and ethnicity information
Health information

2. Employee Candidates

Identity information
Contact information
Location information
Visual and audio records
Professional experience information

3. Employees

Identity information
Contact information
Location information
Personnel information
Legal transaction information
Physical space security information
Process security information
Financial information
Professional experience information
Visual and audio records
Health information
Criminal convictions and security measures information
Other information

4. Suppliers

Identity information
Contact information
Financial information

5. Visitors

Identity information
Contact information

6. Website Visitors

Identity information
Contact information
Process security information

Proposes of Process and Transfer Personal Data

1. Beneficiaries

Conducting of information security process
Conducting of training activities
Conducting of operations in compliance with the legislation
Conducting of communication operations
Organization and event management
Conducting of social responsibility and civil society activities
Conducting of storage and archive activities
Providing security of data controller operations
Providing information to authorized persons, institutions and organizations

2. Employee Candidates

Conducting of information security processes
Conducting of employee candidate / trainee / student selection and placement processes
Conducting of employee candidate application processes
Planning of human resources processes

3. Employees

Conducting of employees’ satisfaction and loyalty processes
Fulfillment of contractual and legislative obligations for employees
Conducting of benefits and interests processes for employees
Conducting of audit / ethic operations
Conducting of training operations
Conducting of operations in compliance with the legislation
Conducting of Finance and Accounting
Provision of Physical Space Security
Conducting of Assignment Processes
Conducting of Contact Operations
Planning of Human Resources Processes
Audit / Conducting of Business Operations
Conducting of Occupational Health and Safety Operations
Conducting of Performance Assessment Processes
Conducting of storage and archive activies
Conducting Social Responsibility and Civil Society Activities
Conducting of Contract Processes
Providing security of data controller operations
Providing information to authorized persons, institutions and organizations

4. Suppliers

Conducting of operations in compliance with the legislation
Conducting of Finance and Accounting
Provision of Physical Space Security
Conducting of Assignment Processes
Conducting of Contact Operations
Audit / Conducting of business operations
Conducting of Goods / Services Purchasing Processes
Conducting of Goods / Services Sales Processes
Conduction of Performance Assessment Processes
Conducting Social Responsibility and Civil Society Activities
Conducting of Contract Processes
Providing security of data controller operations
Providing information to authorized persons, institutions and organizations

5. Visitors

Provision of Physical Space Security
Providing security of data controller operations
Creating and follow-up visitor records

6. Website Visitors

Conducting of information security process
Providing security of data controller operations
Creating and follow-up visitor records

Transfer and Storage Limitations

1. Beneficiaries

The personal data of beneficiaries are deleted 5 years after the completion of the relevant project process.

2. Employee Candidates

Personal data of employee candidates are deleted 1 year after the relevant job application is received.

3. Employees

Personal data of employees are deleted 5 years after the end of the relevant employee’s working period.

4. Suppliers

The personal data of suppliers are deleted 1 year after the relevant data is received.

5. Visitors

Personal data of visitors are destroyed 1 year after the relevant data is received.

6. Website Visitors

Personal data of website visitors are destroyed 1 year after the relevant data is received.

Data Subject Rights

You may submit your written requests to Minerva BHR Consultancy’s official address by post or via info@minervabhrconsultancy.com electronically regarding the rights of the data subject in accordance with the Article 11 of the Law and Communiqué on the Procedures and Principles of Application to a Data Controller, which are;

To learn whether your personal data have been processed or not,
To request information as to processing if your data have been processed or not,
To learn the purpose of processing of the personal data and whether data are used in accordance with their purpose or not,
To know the third parties in the country or abroad to whom personal data have been transferred,
To request rectification in case personal data are processed incompletely or inaccurately,
To request deletion or destruction of personal data,
To request notification with regards to the processes of correction, deletion, and destruction to third parties to whom personal data have been transferred,
To object to occurrence of any result that is to your detriment by means of analysis of personal data exclusively through automated systems,
To request compensation for the damages in case the person incurs damages due to unlawful processing of personal data.

Privacy Policy

Privacy Notice on Personal Data

Processed Personal Data

Proposes of Process and Transfer Personal Data

Transfer and Storage Limitations

Data Subject Rights

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